ESCAP's privacy policy & cookies statement

ESCAP understands that any personal data we receive involves a great deal of trust. We take this seriously and do our very best to keep personal data secure, confidential, and minimal.

On the ESCAP website, we only require minimal personal data if a visitor is requesting subscription to our email alerts, making donations, or registering for our congress. All these are dealt with by third-party providers who have their own strict privacy policies.

The personal data that we collect from you shall be obtained, processed and transmitted in compliance with applicable data protection legislation, notably General Data Protection Regulation (GDPR), where applicable. The GDPR states that “Personal data” means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

This ESCAP privacy policy has been compiled to better serve those who are concerned with how their personal data is being used on our website and by our service providers. Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your personal data in accordance with our website.

When do we collect information? What personal information do we collect?

When using our website, the only time we will ask directly for personal information from you is:

  • When you click on the ‘Subscribe’ button for our newsletter, the only required fields are email address, first name and last name; this goes directly to a MailChimp® account where we use this information to send you ESCAP news via email.
  • The ‘Donate’ button will redirect visitors to a secure PayPal payment method. We do not store credit/debit card information on our systems.
  • When registering for an ESCAP congress, you will be redirected to an official event organiser who will have specific privacy policy and cookie statements. Please ensure you thoroughly check their policies before proceeding.

How do we protect the information we receive?

Our site is reviewed regularly for security vulnerabilities in order to make your visit to our site as safe as possible.

Your personal data is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems and are required to keep the information confidential. In addition, all sensitive information you supply is encrypted via Secure Socket Layer (SSL) technology.

Third-party disclosures

We do not sell, trade, or otherwise transfer to outside parties your personal data. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or servicing you, and we will ensure that those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property, or safety.

However, no personal data will be provided to other third parties for marketing, advertising, or other uses.

Transfer of your personal information

Your information, including personal information, may be transferred to and maintained on computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy and no transfer of your personal information will take place to an organisation or a country unless there are adequate controls in place including the security of your data and other personal information.

Service providers

We employ third-party companies and individuals to facilitate our website (service providers), to provide our website on our behalf, to perform website-related services or to assist us in analysing how our website is used. These third parties have access to your personal information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

Google Analytics

Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our service. This data is shared with other Google services. Google may use the collected data to contextualise and personalise the ads of its own advertising network. But our website will not contain any ads.

You can opt-out of having made your activity on the service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js, and dc.js) from sharing information with Google Analytics about visits activity.

For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: Privacy Policy – Privacy & Terms – Google

Payment processors

We use third-party services for payment processing (e.g. PayPal).

We will not store or collect your payment card details. That information is provided directly to our third-party payment processors whose use of your personal information is governed by their privacy policy. For more information on the privacy practices of PayPal, please go to their website: PayPal Privacy Statement.

Email providers

We use the well-known email providers MailChimp® to construct our subscription lists, prepare and launch emails to our registered members. In order for them to do this, the minimum requirement is your email address. MailChimp® has its own privacy policy, and we would advise any concerned visitors to visit their website for further details: MailChimp®'s Legal Policies.

Do we use "cookies"?

Yes. Cookies are small files that a site or its service provider transfers to your computer's hard drive through your web browser (if you allow) that enables the site's or service provider's systems to recognise your browser and capture and remember certain information. We use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future. We may also use trusted third-party services that track this information on our behalf.

You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser (like Internet Explorer) settings. Each browser is a little different, so look at your browser's Help menu to learn the correct way to modify your cookies.

How can you opt-out, remove or modify information you have provided to us?

You can request to have your information removed by clicking on the ‘Contact’ page on the website menu and write an email to our communications editor or secretary.

Additionally, for any of our email alerts, at the bottom of each email there will be an unsubscribe or modify preferences link. These links will lead you directly to MailChimp®.

Retention of your personal information

We will retain your personal information only for as long as is necessary for the purposes set out in this privacy policy. We will retain and use your information to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

Information regarding your data protection rights under General Data Protection Regulation (GDPR)

For the purpose of this privacy policy, we are a data controller of your personal information.

If you are from the European Economic Area (EEA), our legal basis for collecting and using your personal information, as described in this Privacy Policy, depends on the information we collect and the specific context in which we collect it. We may process your personal information because:

  • You have given us permission to do so
  • The processing is in our legitimate interests and it's not overridden by your rights
  • For payment processing purposes
  • To comply with the law

If you are a resident of the EEA, you have certain data protection rights. In certain circumstances, you have the following data protection rights:

  • The right to access, update or to delete the personal information we have on you
  • The right of rectification
  • The right to object
  • The right of restriction
  • The right to data portability
  • The right to withdraw consent

Please note that we may ask you to verify your identity before responding to such requests.

You have the right to complain to a Data Protection Authority about our collection and use of your personal information. For more information, please contact your local data protection authority in the EEA.

Contacting us

If there are any questions regarding this privacy policy and cookies statement, you may contact us at